Sponsor & Exhibitor Information

Ship early to avoid delays and save money.
Freeman will accept crated, boxed or skidded material beginning September 24, 2026 at the warehouse shipping address.
Material arriving after October 19, 2026 will be received at the warehouse with an additional after deadline charge.
Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or un-skidded machinery), cash on delivery (COD) shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 4,500 pounds or a single piece of freight beyond the dimensions of 108"H x 93"W x 144"L.
Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 7:00 AM - 3:00 PM.
Certified weight tickets must accompany all shipments.
If required, provide your carrier with this phone number: (855) 435-3234
Freeman is unable to accept direct freight shipments at Hyatt Regency New Orleans.

Ship Directly to Hyatt Regency

Hyatt Regency New Orleans
601 Loyola Ave
New Orleans, Louisiana 70113-3137
United States

Please ensure your driver has the following information to expedite loading: Show Name, Exhibitor Name, Booth #, destination city & state, and the carrier name.
To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by October 27, 2026 4:00 PM. In the event your selected carrier fails to show on final move-out day, Freeman reserves the right to re-route your freight onto another carrier.

Getting Materials to Exhibit Space

Your freight arrives to your booth via material handling services which includes:

Transport of your materials from the shipping dock of the advance warehouse or event venue to your exhibit space.
Transport of your materials from your exhibit space to the transportation vehicle.

Material handling services also includes the storage of your empty containers while at the event.

This service is provided by Freeman.

Exhibit Setup

Exhibits must be set up by October 25 at 12 PM and cannot be broken down before October 28 at 4:00 PM. If you expect to arrive later than the setup or breakdown outside of the stated hours, contact Azaybrea Burgess at aburgess@iedc.org. Late setup and early breakdown without proper notification may incur a fee.

Exhibitor Dates & Times to Remember

September 24 – Advanced Freight Receiving Start

September 28 – Discount Price Deadline

October 19 – Advanced Freight Deadline

October 24 – Advanced Freight Move-in 6:00 AM | Exhibitor Move-in 6:00 – 9:00 PM

October 25 – Exhibitor Move-in 11:00 AM | Set-up Deadline 12:00 PM

Exhibit Hours

October 25 – 8:00-11:00 AM
October 26 – 8:00 AM-5:30 PM
October 27 – 8:00 AM-4:00 PM

October 27 – Exhibitor Move-out 4:00-6:00 PM

Exhibitor Service Center Hours

Our Exhibitor Services team will be available from 8:00 AM - 5:00 PM from the first day of exhibitor move-in to the last day of exhibitor move-out. Hours may be extended the day before show open and the day of show close to assist with additional exhibitor needs.

SPONSOR & EXHIBITOR TOOLS

Contacts

Sponsor & Exhibitor Toolkit

Essential Information

Warehouse Shipping Address

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